ANNEX 2 - Conditions consistent with the Operating Schedule
General - all four licensing objectives
Prominent, clear notices are displayed at every public entrance stating the actual operating hours of the premises.
Prevention of crime and disorder
All staff engaged in licensable activity at the premises will receive training for the following:
The Challenge 25 scheme in operation at the premises, including the forms of identification that are acceptable
The hours and activities permitted by the premises licence issued under the Licensing Act 2003 and conditions attached to the licence
How to complete and maintain the refusal register in operation at the premises (in relation to the sale of alcohol)
Recognising the signs of drunkenness
The operating procedures for refusing service to any person who is drunk, under-age or appears to be under-age, or appears to be making a proxy purchase
Action to be taken in the event of an emergency, including reporting an incident to the emergency services
Traning will be recorded in documentary form and will be regularly refreshed at no greater than 12 month intervals. Training records will be made available for inspection and copying at reasonable times upon request of an authorised officer of a responsible authority. Training records will be retained for at least 12 months.
An incident log will be kept and maintained at the premises which will include a log of the following:
Any incidents of disorder or of a violent or antisocial nature;
All crimes report to the venue, or by the venue to the police;
All ejections of patrons;
Any complaints received;
Seizures of drugs or offensive weapons;
Any faults in the CCTV system;
Any visits by a responsible authority (under the Licensing Act 2003) or emergency service.
Records will be completed within 24 hours of any incident, and will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident. The logs will be kept for at least 12 months following the date of entry and be made available for inspection and copying upon request of an authorised officer of a responsible authority.
The premises will install, operate and maintain a comprehensive digital colour CCTV system. All public areas of the licensed premises including entry and exit points will be covered. The system must record clear images permitting the idenitification of individuals, and in particular enable facial recognition images (a clear head and shoulder image) of every person entering and leaving in any light condition. The CCTV system will continually record whilst the premises is open for licensable activities and during all times when customers remain on the premises. All equipment must have a constant and accurate time and date generation. All recordings will be stored for a minimum period of 31 days with date and time stamping. Recordings will be made available immediately upon the request of an authorised officer of a responsible authority throughout the entire 31 day period. The CCTV system will be fitted with security functions to prevent recordings being tampered with, i.e. be password protected.
There will be no self-service of alcohol on the premises.
In the event that an incident occurs for which the police have been called, the crime scene will be preserved to enable police to carry out a full forensic investigation.
Public Safety
The maximum number of persons (including staff) allowed at the premises will not exceed 24.
The collection of glasses and bottles will be undertaken at regular intervals to ensure there is no build-up of empties on the premises.
Prevention of public nuisance
A telephone number will be made available and displayed in a prominent location where it can conveniently be read from the exterior of the premises by the public for local residents to contact in the case of noise-nuisance or anti-social behaviour by persons or activities associated with the premises. The telephone number will be a direct number to the management who are in control during opening hours. A record will be kept by management of all calls received, including the time, date and information of the caller, including action taken following the call. Records will be made available for inspection and copying by an authorised officer of a responsible authority throughout the trading hours of the premises.
No deliveries (in relation to licensable activities) to the premises will take place between 23:00 hours and 07:00 hours.
During the hours of operation of the premises, sufficient measures will be taken to remove and prevent litter and waste arising or accumulating from customers in the area immediately outside the premises.
No collections of waste or recycling materials (including bottles) from the premises will take place between 23:00 hours and 07:00 hours on the following day.
Protection of children from harm
All staff, supervisors and managers are trained in the legality and procedure of alcohol sales, prior to undertaking the sale of alcohol and then at least every 12 months. Training will be signed and documented. Training records will be kept on the premises and be made available for inspection and copying to an authorised officer of a responsible authority on request. The documentation relating to training should extend back to a period of at least 12 months and should specify the time, date and details of the persons both providing the training and receiving the training.
There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable identification documents will be;
A photo driving licence
A passport
An identification card carrying the PASS hologram
Unless such identification is produced the sale of alcohol must be refused. This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of children under 18.
The premsies will display prominent signage indicating at any point of sale that a challenge 25 scheme is in operaton.
An alcohol sales refusal register will be kept at the premises and be maintained to include details of all alcohol sales refused. The register will include:
the date and time of refusal
the reason for refusal
details of the person refusing the sale
description of the customer
any other relevant observations
The refusals register will be made available for inspection and copying on request of an authorised officer of a responsible authority. All entries must be made within 24 hours of the refusal.