Licensing Section -EHDCEast Hants District Council

Jubilee Park

Crouch Lane, Horndean, Hampshire, PO8 9SU

Open application 039804 which is a Minor Variation Application for Premises Licence

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• the supply of alcohol
• a performance of live music
• any playing of recorded music

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  1.(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
  
  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
  
  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
  
  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
  
  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);
  
  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
  
  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less characteristic in a manner which carries a significant risk of undermining a licensing objective;
  
  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2.  The responsible person must ensure that free potable water is provided on                request to customers where it is reasonably available.

   

  3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that -

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25ml or 35ml; and

  (iii) still wine in a glass: 125ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  5. No supply of alcohol may be made under the premises licence:

   

  at a time when there is no designated premises supervisor in respect of the premises licence, or

  at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  6. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence (Section 19, Licensing Act 2003).

   

  7. Where this licence authorises the exhibition of films the admission of children must be restricted in accordance with the British Board of Film Classification.

   

  8.  Where this licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, these individuals must be licensed by the Security Authority (Section 21, Licensing Act 2003).

   

  9. (1) A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2) For the purposes of the condition set out in paragraph 1-

  (a)“duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)“permitted price” is the price found by applying the formula- 

                                            P = D + (D x V)

  where-

  (i) P is the permitted price,

  (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3). Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4). (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

   

• Annex 2 - Conditions Consistent with the Operating Schedule

   

  General Objectives

  The event is ticketed and this will ensure that a safe capacity is maintained to limit an crowd issues.

   

  Prevention of crime and disorder

  There will be a perimeter fence around the whole site so the admission can be controlled. All tickets are sold online which will mean that people are identifiable to a certain extent should any crime be committed.

   

  Public safety

  A full risk and safety assessment will be completed covering all aspects but not limited to Crowd Safety, Aggressive attendees, intoxicated attendees, First Safety. There will also be full compliance with both Martyns Law and the Purple Guide covering these kind of events.

  There will be ample stewards on site to assist the public and direct them should there be any requirement to evacuate the site. There are four exits, one being vehiculare access size so the site should be quite easily evacuated in the event of an emergency within 3 minutes. The main pedestrian entrance will also be able to open up to allow large capacity of people to leave in an emergency evacuation. There will also be two public address systems that can issue clear instructions should the need arise.

   

  Prevention of public nuisance

  SIA staff will have the ability to eject any attendees who cause any kind of nuisance and having the Safer Neighbourhood Team on site they can update their control room, if required so local patrols can bear in mind once ejected.

   

  Protection of children from harm

  On site we have a Safe Haven in the use of the hall. This will also be lost/found children area. In this area we will have a professional medical event company who will be DBS checked and can look after any vulnerable people who need assistance, not just children.

   

   

  1.              After 18:00hrs no child under the age of 16 shall be permitted on site whilst licensable activities are taking place, unless accompanied by an adult.

   

  2.              A ‘Challenge 25’ proof of age policy shall be in place. The premises licence holder shall ensure that a system is in place to ensure that every individual who appears to be under 25 years of age seeking to purchase alcohol, receive delivery of alcohol or be supplied with alcohol at or from the premises shall produce acceptable means of identification and age confirmation. Acceptable identification shall be as per the latest Home Office guidance. If the person is unable to produce acceptable means of identification, no sale, delivery or supply of alcohol will be made to or for that person.

   

  3.              All staff engaged in the sale of alcohol shall be aged at least 18 years.

   

  4.              Staff engaged in the sale of alcohol shall be instructed as to their legal responsibilities in relation to the sale of alcohol to persons under the age of 18 years and to persons who are drunk.  A written record shall be made of any such training, and the record shall be produced to a police officer or responsible officer of the local authority on request.

   

  5.              A written record shall be made of every incident of crime and disorder taking place on the premises, to include any action taken by staff. Every entry in the record shall be signed and dated by the person making it. This record shall be produced to a police officer or an authorised officer of the local authority on reasonable request.

   

  6.              A refusals / ID checks or computer record shall be maintained by staff. These records shall be retained for a minimum of 1 year and be made available to the Police and Council upon request. 

   

  7.              No beverages shall be sold or supplied in any glass container, and plastic/polycarbonate/ paper vessels shall be used.

   

  8.              No alcohol sold for consumption on the licensed site shall be sold in a sealed container.

   

  9.              The premises licence holder shall not permit any person to bring glass bottles or other glassware onto the licensed site and shall communicate this rule in event literature.

   

  10.              Clear signage (or posters) shall be displayed at every bar servery area to alert customers and staff to the age-verification policy in place for the sale of alcohol.

   

  11.              Clear signage conveying an anti-drugs message shall be displayed within the event site, including camping areas.

   

  12.              The licence holders shall permit any reasonable and lawful enforcement activity by police for the purpose of preventing or detecting the unlawful possession or use of illegal drugs on the event site.

   

  13.              The number of SIA door supervisors to be engaged on any occasion shall be determined by the licence holder, taking into account such factors as the nature and duration of licensable activities proposed, the number, age and character of persons likely to attend, and any known risks to impact on the promotion of the licensing objectives. The licence holder shall make a written record of the number of door supervisors to be engaged and the factors taken into account by the licence holder. Any such record shall be produced to a police officer or authorised officer of the local authority on reasonable request.

   

  14.              The Designated Premises Supervisor, or an appointed deputy (who holds the written authorisation of the DPS), will be on the premises when there are any licensable activities taking place.

   

  15.              The holder of the premises licence, or an agent on behalf of and with the authority of the licence holder, must produce a formal document, currently titled Event Management Plan, addressing methods by which the licence holder proposes to manage the following matters to ensure the licensing objectives are promoted:

   

  a)              the structure for the operational management of the event, including the composition and functions of any event liaison team or similar

  b)              the responsibilities of personnel engaged at the site

  c)              ticket sales and conditions of entry

  d)              procedures for the security of and issuing of tickets and wristbands

  e)              verification and regulation of the number of persons present on the event site

  f)              the safe and orderly ejection of persons from the site

  g)              the number and deployment of security staff and stewards

  h)              crowd safety

  i)              the reduction of crime and prevention of the supply/possession of drugs, safe handling of drugs by staff

  j)              the responsible sale of alcohol

  k)              the safety of temporary structures

  l)              the prevention of fire

  m)              the use of fireworks

  n)              procedures in the event of emergency

  o)              the provision of first aid

  p)              accident reporting procedures

  q)              the welfare of persons attending and working within the event site

  r)              the control of noise and the prevention of public nuisance

  s)              the control of litter and the disposal of waste;

  t)              sanitation provisions and the disposal of waste

  u)              provision of water and the disposal of waste water

  v)              the safety of food

  w)              missing persons, the safety of children, lost children and safeguarding

  x)              provision of facilities for disabled persons

  y)              contingency planning in the event of adverse weather or ground conditions

  z)              traffic management

   

   

  16.              A draft version of the Event Management Plan shall be circulated to all responsible authorities, and to the licensing authority (East Hampshire Council), not later than 56 days before the start of any event. The Event Management Plan (and any appendices) will clearly indicate a version number (or equivalent) and the date it was produced/modified

   

  17.              Following the circulation of the draft Event Management Plan, the licence holder, or an agent on behalf of and under the authority of the licence holder, shall consult with all responsible authorities and shall take due account of any representation made by a responsible authority regarding the content of the document.

   

  18.              Following the circulation of the draft Event Management Plan, the licence holder, or an agent on behalf of and under the authority of the licence holder, shall consult with all responsible authorities and shall take due account of any representation made by a responsible authority regarding the content of the document.

   

  19.              The Event Management Plan shall be finalised not later than 28 days before the start of an event and shall be circulated in final form to all responsible authorities and to the licensing authority.

   

  20.              The Licence holder must obtain written approval from the Licensing Authority for the Event Management Plan at least 14 days prior to each event.

   

   

  21.              Where, following the submission of the final version of the Event Management Plan but prior to the commencement of the event, the licence holder considers it necessary to make any adjustment to the Event Management Plan, the proposed adjustment shall be notified to the licensing authority, who may notify the relevant responsible authority. No adjustment shall be made to the Event Management Plan unless it is agreed with the licensing authority.

   

  22.              The Event Management Plan and any appendices form part of the operating schedule for this licence and therefore the details specified therein are to be treated as conditions of this premises licence. Where a person placed under a positive obligation to comply with a provision of the Event Management Plan (or its appendices) fails to do so, the failure shall be regarded as a breach of this condition of the premises licence.

   

  23.              Where, during the course of the event, the licence holder considers it necessary to deviate from any provision within the Event Management Plan (or its appendices), the matter shall be brought to the attention of representatives of the relevant responsible authority or authorities within the Event Liaison Team (or equivalent) who may approve such deviation. Any such decision shall be documented by the Event Liaison Team.

  Or if no ELT - Where, during the course of the event, the licence holder considers it necessary to deviate from any provision within the Event Management Plan, any such decision shall be documented by the licence holder (or someone on their behalf) including the reasons for the deviation.

   

   

   

• Annex 3 - Conditions from a hearing

• Annex 4 - The plan

Premises Plans

• Plan Version 2 - Page 1 of 4
• Plan Version 2 - Page 2 of 4
• Plan Version 2 - Page 3 of 4
• Plan Version 2 - Page 4 of 4