Licensing Section -EHDCEast Hants District Council

Petersfield Square

Market Square, Petersfield, Hampshire, GU32 3HH

Completed application 033936 which is a Variation Application for Premises Licence from 16/03/2022 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of a play
• any playing of recorded music
• a performance of dance
• the supply of alcohol
• a performance of live music

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  1.(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
  
  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
  
  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
  
  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
  
  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);
  
  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
  
  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less characteristic in a manner which carries a significant risk of undermining a licensing objective;
  
  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2.  The responsible person must ensure that free potable water is provided on                request to customers where it is reasonably available.

   

  3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that -

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25ml or 35ml; and

  (iii) still wine in a glass: 125ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  5. No supply of alcohol may be made under the premises licence:

   

  at a time when there is no designated premises supervisor in respect of the premises licence, or

  at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  6. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence (Section 19, Licensing Act 2003).

   

  7. Where this licence authorises the exhibition of films the admission of children must be restricted in accordance with the British Board of Film Classification.

   

  8.  Where this licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, these individuals must be licensed by the Security Authority (Section 21, Licensing Act 2003).

   

  9. (1) A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2) For the purposes of the condition set out in paragraph 1-

  (a)“duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)“permitted price” is the price found by applying the formula- 

                                            P = D + (D x V)

  where-

  (i) P is the permitted price,

  (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3). Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4). (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

   

• Annex 2 - Conditions consistent with the operating schedule

   

  General objectives

  1. The Premises Licence Holder will ensure suitable engagement and participation with the East Hants Safety Advisory Group (SAG) prior to each event and if required attend any meetings as deemed necessary by the SAG Chair person.

   

  2. The Premises Licence Holder shall submit an initial Event Management Plan (EMP) and an appropriate site plan to the Licensing Authority & Police at least 60 days in advance of each event and a final version of the Event Management Plan to the Licensing Authority at least 30 days prior to the event.

   

  3.Each version of the EMP will require the written approval of both the Licensing Authority and Police

   

  4. A breach of the EMP requirements will equate to a breach of the Premises Licence

   

  5. The EMP or associated documents must include but not be limited to:

   

  Event Management Structure, roles and responsibilities

  Alcohol Management Plan

  Traffic Management Plan

  Security & Steward Management Plan

  Noise Management Plan

  Major Incident and Emergency Plan

  Medical Provision Plan

  Evacuation Plan

  Counter Terrorism Plan

  Food Safety Policy

  Zero Tolerance Drugs Policy

  Search Policy

  Use of Glass Policy

  Ejections Policy

  Safeguarding Policy

  Welfare Policy

  Lost Child Policy

  Vulnerable Adults Policy

  Health and Safety Plan including but not limited to Risk Assessments + Method Plans.

  Fire safety plan

  Adverse weather plan

   

  6. The deadline for submission of the EMP may be altered in writing by the Local Authority Head of Licensing following a written request from the Premises licence Holder.

   

  7. The arrangements (as detailed in the final Event Management Plan) for protecting public safety, preventing crime and disorder, protecting children and preventing public nuisance shall be fully implemented prior to and during the event. The event will be delivered in full accordance with the EMP submitted.

   

  8. A team of suitably qualified professionals will be employed to deliver the Operational Management of the event. Details of appointed contractors and appointed roles and responsibilities will be included in the EMP along with up to date contact details.

   

  9. A detailed programme of all licenced and operational timings and venues will be included as part of the EMP.

   

  10. Security staff shall be clearly identifiable as Security staff.

   

  11. Stewards shall wear high visibility tabards, or similar, to be clearly identifiable as stewards.

   

  12. The DPS and a minimum of one other Personal Licence Holder shall be present at the event site at all times licensable activity is taking place.

   

   

  Prevention of crime and disorder

   

  1.  Training

   

  (i)         The premises licence holder shall ensure that a training package is in place in order for all staff involved with the sale or supply of alcohol to be sufficiently trained in licensing matters proportionate to their role and aware of their responsibilities. Particular attention should be paid to underage sales / ID verification and the refusal of alcohol sales to a drunk person.

   

  (ii)        Records shall be kept of this training, dated and signed by the staff member and trainer.

   

  (iii)       Refresher training shall be completed prior to each annual event with documented records made and to be available for inspection from Police and other responsible authorities.

   

  (iv)      A written record shall be retained at each bar or concession to show the staff that have been authorised to sell alcohol. This shall be made available to the Police and other responsible authorities on request.

   

  2.  Refusals / Incident Records

   

  (i)         The premises licence holder shall ensure that a refusals log and incident log is maintained at each bar or concession where alcohol is available for sale. These records shall be retained for a minimum of 1 year and be made available to the Police and other responsible authorities upon request.

   

   

  3.   SIA Security Staff

   

  (i)         SIA registered front line security staff will be employed for the duration of the event.

   

  (ii)        Numbers and locations of SIA security personnel are to be included in the EMP.

   

  (iii)      SIA security personnel will be deployed to key areas of the event site giving particular attention to areas where there is a potential risk of confrontation, conflict, crowds and where retail sales of alcohol are undertaken.

   

  4.   Communication

   

  (i)             A system of communication between the bars, security and event management will be in place such as a radio link.

   

  5.   The event site shall have a no glass policy. All drinks served from the bars and concessions shall be served in plastic or other, safe, non-glass receptacles. Glass bottles will be decanted into such receptacles. 

   

   

  Public safety

  A comprehensive reporting structure will be followed if any accidents occur. When appropriate to the event the correct first aid provision will be in place.

   

   

  Protection of children from harm

  1.   ID - Challenge 25

   

  (i)        The premises licence holder shall ensure that a system is in place to ensure that every individual who appears to be under 25 years of age seeking to purchase or be supplied with alcohol at or from the premises, shall produce acceptable means of identification and age confirmation.

   

  (ii)       Acceptable identification shall be a passport, photo driving licence or PASS accredited photo ID.

   

  (iii)      If the person seeking alcohol is unable to produce acceptable means of identification, no sale or supply of alcohol will be made to or for that person.

   

  (iv)      Public facing signage of a suitable size and frequency detailing the Challenge 25 Policy must be displayed at all bars, concessions and all similar locations where alcohol is available for sale by retail.

   

  2. DBS Checks

   

  (i)            Any staff or volunteers on the event site with responsibility for the welfare of children on site shall be DBS checked (Disclosure and Barring Service) and their name, date and place of birth be made available to Hampshire Constabulary upon request. The EMP shall include a plan to deal with all such lost I found children.

   

  3. The Premises Licence Holder shall ensure that the Medical and Welfare units include staff who are trained and/or have experience of dealing with emergencies and issues that relate to children and young people.

   

   

  Conditions by Environmental Protection

  1. Live amplified music shall not occur in the following locations at any time,

  Lavant Street, Charles Street and the High Street.

  2. Recorded music shall only occur until 21:00hrs on Friday, Saturday, Sunday in the following locations, Lavant street, Charles Street and the High Street.

  3. Music levels that are generated in the Square shall comply with the following. The noise limits from recorded and live music shall not at any residential premises exceed LAeq 65 dB(A) over a 15 minute period throughout duration of the event.

   

  Live/Recorded Music

  The provision of live and recorded music between 0800-2300 is not licensable (and so any conditions relating to the provisions of live or recorded music do not apply) if:

   

  ·              The performance of live music is unamplified.

   

  ·              The performance of live music is amplified and takes place to an audience of no more than 500 persons when the premises are open for the supply/sale of alcohol for consumption on the premises.

   

  ·              The performance of recorded music takes place to an audience of no more than 500 persons when the premises are open for the supply/sale of alcohol for consumption on the premises.

   

   

   

   

   

   

• Annex 3 - Conditions from a hearing

• Annex 4 - The plan

Premises Plans

• Plan 16.02.22 - Page 1 of 4
• Plan 16.02.22 - Page 2 of 4
• Plan 16.02.22 - Page 3 of 4
• Plan 16.02.22 - Page 4 of 4