Annex 2 - Conditions consistent with the operating schedule
Prevention of public nuisance
Only one speaker for recorded music.
Conditions agreed with Police
SIA NUMBERS
On Friday, Saturday, Public Holidays, Bank Holidays and days preceding any Public or Bank Holiday day, From 21:00 hours until the closing time of the venue, two frontline door supervisor SIA registered security staff shall be employed at the venue. This number is to include only frontline door supervisor SIA staff employed solely on door supervisor / security duties, i.e. safety and security at the venue.
SECURITY GENERAL
At least one female SIA licensed door supervisor should be available if female customers are to be the subject of searches. (There is no requirement for the venue to employ female security staff.)
All persons who are frontline door supervisor SIA registered and whose position or role profile is solely security at the venue, shall wear a fluorescent and/or a reflective orange tabard, clearly marked security at all times
All front door refusals are to be recorded promptly, including the reason i.e. too intoxicated, barred suspicion of drugs etc.
If a person is ejected from the venue by a member of staff, a record must be made of the incident including details of the staff members involved and a summery of the circumstances. This must be completed as soon is practicable but prior than the end of that persons shift.
A nominated member of security shall be positioned at the entrance / exit doors and shall be responsible for counting persons in and out of the venue. They shall use a device suitable for counting as approved by the police licensing department responsible for the area. As such, an accurate number of persons in the venue must be known at all times the venue is operating under its premises licence. This number is to include staff.
At the terminal hour of operation, the licence holder shall ensure that adequate numbers of door supervisors are employed to assist with the management of customers leaving the venue as well as those remaining in the vicinity of the premises. 2 members of door staff are to patrol the vicinity of the venue for 15 minutes after closing, to assist with safe dispersal from the area. The doorstaff are to be identified by wearing high visibility tabards as used during normal door staff duties.
SECURITY REGISTER
The licence holder shall maintain a duty register giving details of each and every person employed in the role of a security/door person and shall provide upon request by any Police Officer or Council Officer, the following details:-
(a) The licence number, name, date of birth and residential address and telephone number of that person;
(b) The time at which he/she commenced that period of duty, with a signed acknowledgement by that person;
(c) The time at which he/she finished the period of duty, with a signed acknowledgement by that person;
(d) Any times during the period of duty when he/she was not on duty;
(e) If that person is not an employee of the licence holder, the name of the person by whom that person is employed or through whom the services of that person were engaged;
(f) The register shall be so kept that it can be readily inspected by an authorised officer of the Council or Police Officer;
(g) The duty register shall comprise of a bound, consecutively page-numbered book and the licence holder shall ensure that this register is kept in a secure environment in order to prevent unauthorised access or alterations to same
CCTV
The licence holder shall comply with the following requirements concerning the use of CCTV at the premises.
Operation and Storage.
A recording CCTV system that captures images from the main entertainment areas must be fully operational whilst licensable activities are taking place.
The recording equipment shall be stored and operated in a secure environment with limited access, to avoid damage, theft, unauthorised viewing and maintain the integrity of the system.
A record shall be kept of any access made to information held on the system.
The system will be serviced at twelve monthly intervals and maintained to a standard that is acceptable to the police licensing department responsible for the area.
The system clock shall be checked regularly for accuracy taking account of GMT and BST.
Digital systems shall have sufficient storage capacity for 31 days evidential quality recordings.
The images produced will be date and time stamped.
A notice will be displayed at the entrance to the premises advising that CCTV is in operation.
An additional recording CCTV camera shall be installed and fully operational whilst the venue is open to the public to cover the area immediately outside the front of the premises.
Access
It is important that the Police are able to access data from the systems quickly and easily and therefore provision shall be made for someone to have access to the secure area and also be able to operate the equipment at all times.
Ensure all operators receive training from the installer when equipment is installed and that this is cascaded down to new members of staff.
Have a simple operator’s manual available to assist in replaying and exporting data (particularly important with digital systems) and to produce images to the police for the purpose of the detection of crime as long as the request is lawful and complies with the data protection Act.
ENTRY
There will be no entry or re-entry to the premises after the cessation of alcohol sales.
PUBWATCH
The premises licence holder shall ensure that a representative of the premises (whenever possible the DPS) attends regular pub watch meetings or meetings of any similar scheme, so long as such a scheme is in existence and welcomes participation of the venue representative.
The DPS or their representative shall ensure that descriptions of disorderly/banned individuals are circulated to other licensed venues via the Pubwatch or similar scheme. The DPS will work in cooperation with Hampshire Constabulary and other licensed venues by refusing entry to any person who has been included on the 'banned list
TOILETS
The toilet facilities will be checked hourly. These checks shall be recorded in a bound log which shall be kept on the premises at all times and made available on request to police officers or authorised Officers of East Hampshire District Council. Any occurrences outside of normal cleaning, i.e. the finding of drugs or associated items shall be recorded in the log.
All lavatories, WC’s and urinals in the premises shall at all times be kept in good order and repair and be properly cleaned, ventilated, disinfected and supplied with water (hot and cold) and the doors leading into these facilities shall be suitably marked
STAFF TRAINING
Before commencing their duties all new staff must receive information and training concerning the sale of age-restricted products. This training must cover their legal responsibilities and action to be taken in the event of suspicions being aroused that someone is purchasing or attempting to purchase an item under the legal age. All employees will sign a letter to acknowledge that they have completed this training and have understood their responsibilities on this area. This training should be reviewed and updated at reasonable intervals
CHILDREN
Children (under 18) will not be allowed upon the premises after 20:00.
WRITTEN POLICIES
Written policies on the ejection of customers and the refusal of entry of customers shall be implemented following agreement with the Police.
A bar staff refusals register shall be implemented and maintained at the premises and made available on request to police officers or authorised Officers of East Hampshire District Council.
A written policy on how the venue will tackle and deal with drugs and drug prevention shall be implemented following agreement with the Police.