Annex 2 - Conditions consistent with the operating schedule
Conditions from Hampshire Police
CCTV
The licence holder shall comply with the following requirements concerning the use of CCTV at the premises.
Operation and Storage.
A recording CCTV system that captures images from the main public area within the premise must be fully operational whilst licensable activities are taking place. The recording equipment shall be stored and operated in a secure environment with limited access, to avoid damage, theft, unauthorised viewing and maintain the integrity of the system. A record shall be kept of any access made to information held on the system.The system will be serviced at twelve monthly intervals and maintained to a standard that is acceptable to the police licensing department responsible for the area.The system clock shall be checked regularly for accuracy taking account of GMT and BST.
Digital systems shall have sufficient storage capacity for 31 days evidential quality recordings.
The images produced will be date and time stamped. A notice will be displayed at the entrance to the premises advising that CCTV is in operation. An additional recording CCTV camera shall be installed and fully operational whilst the venue is open to the public to cover the area immediately outside the front of the premises at the main entry / exit doors.
Access
It is important that the Police are able to access data from the systems quickly and easily and therefore provision shall be made for someone to have access to the secure area and also be able to operate the equipment at all times. Ensure all operators receive training from the installer when equipment is installed and that this is cascaded down to new members of staff. Have a simple operator’s manual available to assist in replaying and exporting data (particularly important with digital systems) and to produce images to the police for the purpose of the detection of crime as long as the request is lawful and complies with the data protection Act.