ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General - all four licensing objectives
The premises are not be open to the general public and the property is secured by a keypad entry to the premises by a video door entry system. All visitors are required to pre-arrange their visit with the homeowner and sign in on arrival.
All staff involved in the sale of alcohol must be trained in their responsibilities under the Licensing Act 2003, with refresher training undertaken every six months. All training must be recorded and signed by the trained staff member. The personal licence holder for the development formally authorises members of staff to serve alcohol, once he/she has checked the training records and is comfortable that the individual clearly understands their responsibilities. Adequate supervision must be provided by the catering partner, Estate or House Manager.
The Prevention of Crime and Disorder
The premises must be secured 24 hours a day with limited access via a video door entry system. Each development is managed by a dedicated Estate or House Manager, who must be responsible for the care and wellbeing of all homeowners. The development, mature nature of the customer base, and the care provision is designed to prevent an environment where crime and disorder has no place. In the extremely unlikely event, staff are on hand and a 24-hour emergency call system is in place.
The sale of alcohol in the development is very limited and is supported by dining facilities and an extensive range of cold soft drinks and hot beverages. Chilled tap water must always be available as standard.
On occasions, under 18's may visit homeowners and in such circumstances, unless attending a meal, they are unlikely to go to an area where alcohol is served. If dining, the youngster must be under the supervision of both the homeowner and other responsible adults.
The premises must operate a "Challenge 25" proof of age scheme whereby any person attempting to buy alcohol who appears to be under 25 must be asked for photographic ID to prove their age. Acceptable identification for the purposes of age verification must include a driving licence, passport or photographic identification bearing the "PASS" logo and date of birth.
If the person seeking alcohol is unable to produce acceptable means of identification, no sale or supply of alcohol must be made to that person and a refusals book must be kept up to date. Challenge 25 signage must be displayed within the premises.
Each development has effective management of the premises, including written procedures for managing incidents.
McCarthy Stone and its catering partners must ensure that staff receive proper training and refresher training on relevant issues, policies, and procedures.
The premises must install and maintain a comprehensive digital colour CCTV system. All public areas of the licensed premises, including all public entry and exit points, and the street environment must be covered, enabling facial identification of every person entering in any light condition. The CCTV cameras must continually record while the premises are open to the public and recording must be kept available and unedited for a minimum of 28 days with the date and time stamping. A staff member who is conversant with the operation of the CCTV system must be present on the premises at all times when they are open to the public and must be able to produce/download/ burn CCTV images upon request by a police officer or an authorised officer of the licensing authority. Any footage must be in a format that can be played back on a standard personal computer or standard DVD player. Where the recording is on a removable medium (i.e. compact disc, flash card etc), a secure storage system to store those recording mediums must be provided.
Notices advising that CCTV has been installed on the premises must be posted at the access door areas and within the premises so that they are clearly visible to the public within the licensed premises.
A refusals register must be kept and maintained at the premise which must record details of all refusals at the premise and must be made available to the Police and licensing authority for inspection on request
Public Safety
The premises are not be open to the public and the property must be secured by a keypad entry to the premises by a video door entry system. All visitors are required to pre-arrange their visit with the homeowner and sign in on arrival.
Alcohol must be served only on the premises. Neither alcohol nor glassware must leave the confines of the development.
Toughened glassware must be used to minimise the likelihood of broken glass if the glassware were to be dropped by accident.
The premises Licence holder must fully complete risk assessments, for both the premises and proposed activities to be carried out. The premises Licence holder must regularly train and refresh the operational team on our safe systems of work. Firefighting equipment must be in place, the Premises Licence Holder must check on a regular basis and conduct drills to ensure the effectiveness of our evacuation plans in the event of an emergency.
The premises must have designating “safe spaces” within the premises in which vulnerable persons can be provided with assistance.
The premises must have suitable litter and waste management programmes in place including provisions for recycling.
All staff involved in the sale of alcohol must be trained in their responsibilities under the Licensing Act 2003, with refresher training undertaken every six months. All training must be recorded and signed by the trained staff member. The Designated Premises Supervisor nominated on the premises Licence formally authorises members of staff to serve alcohol. The Designated Premises Supervisor must check the training records and be confident that the individual clearly understands their responsibilities. Adequate supervision must be proved by the catering partner, Estate or House Manager.
The premises Licence holder as part of their role, must regularly check all areas of the development to ensure the safety of all homeowners, the development staff, and any visitors
The consumption of alcohol must take place at a restaurant table or in low level lounge furniture.
The premises provides a care service to some of the homeowners, first aid items and defibrillation equipment and appropriately trained staff must be available in the case of an emergency.
A fire risk assessment required under the Regulatory Reform (Fire Safety) Order 2005 (as amended) must be completed and be available for inspection by an authorised officer.
Valid public liability insurance must be kept in force and a copy of the schedule will be displayed at the venue and made available for inspection by an authorised Local Authority or Police Officer on request.
The premises shall be equipped with a CCTV system that shall comply with the following criteria:
• The system shall be maintained in proper working order
• The system shall display on any recording the correct time and date of the recording
• Recorded VCR tapes or digital recordings shall be held for a minimum of 31 days after the recording is made and will be made available to the Police for inspection upon request.
• The system shall comprehensively cover all public areas of the premises where alcohol is served.
The sale of alcohol shall be limited to homeowners and their invited guests.
The Prevention of Public Nuisance
The premises licence holder must ensure that the sale of alcohol doesn’t affect neighbouring properties.
There must be no amplified music played, no outdoor drinking and no excessive noise.
No litter must be created outside/around the development.
The Protection of Children from harm
Challenge 25 signage must be displayed within the premises.
No children must have access / be served alcohol at any time.
All staff at the development must undertake an Advanced Disclosure and Barring Service check as part of their employment conditions.
A written check 25 policy must be in place. This policy must be actively promoted and state that any person to which the sale of alcohol is being made who looks or appears to be under 25 years of age, shall be asked to provide identification that they are 18 years of age or over. The following forms of identification are acceptable:
(a) Passport
(b) Photo driving licence
(c) PASS accredited holographic proof of age card; or
(d) Any other form of identification agreed with the local Police Licensing unit
All staff members involved in sale of alcohol must receive initial training and refresher training every 6 months in relation to age related sales, check 25 policy and the provisions of the Licensing Act 2003. Records of this training must be kept on the premises and produced to the Police, Trading Standards or Local Authority enforcement officers.