Annex 2 - Conditions consistent with the operating schedule
Not more than 150 persons shall be permitted to be on the premises at any one time.
Prevention of Crime and Disorder objectives
Providing a 30 minute extension of opening hours.
SIA Staff
Two SIA door supervisors to be employed on Christmas Eve and New Year's Eve from 2100 hours until closing the venue.
SECURITY GENERAL
At least one female SIA licensed door supervisor should be available if female customers are to be the subject of searches. (There is no requirement for the venue to employ female security staff.)
All persons who are frontline door supervisor SIA registered and whose position or role profile is solely security at the venue, shall wear a fluorescent and/or a reflective orange tabard, clearly marked security at all times
All front door refusals are to be recorded promptly, including the reason I.e. too intoxicated, barred suspicion of drugs etc.
If a person is ejected from the venue by a member of staff, a record must be made of the incident including details of the staff members involved and a summery of the circumstances. This must be completed as soon is practicable but prior than the end of that persons shift.
A nominated member of security shall be positioned at the entrance / exit doors and shall be responsible for counting persons in and out of the venue. They shall use a device suitable for counting as approved by the police licensing department responsible for the area. As such, an accurate number of persons in the venue must be known at all times the venue is operating under its premises licence. This number is to include staff.
At the terminal hour of operation, the licence holder shall ensure that adequate numbers of door supervisors are employed to assist with the management of customers leaving the venue as well as those remaining in the vicinity of the premises. 2 members of door staff are to patrol the vicinity of the venue for 15 minutes after closing, to assist with safe dispersal from the area. The doorstaff are to be identified by wearing high visibility tabards as used during normal door staff duties.
SECURITY REGISTER
The licence holder shall maintain a duty register giving details of each and every person employed in the role of a security/door person and shall provide upon request by any Police Officer or Council Officer, the following details:-
(a) The licence number, name, date of birth and residential address and telephone number of that person;
(b) The time at which he/she commenced that period of duty, with a signed acknowledgement by that person;
(c) The time at which he/she finished the period of duty, with a signed acknowledgement by that person;
(d) Any times during the period of duty when he/she was not on duty;
(e) If that person is not an employee of the licence holder, the name of the person by whom that person is employed or through whom the services of that person were engaged;
(f) The register shall be so kept that it can be readily inspected by an authorised officer of the Council or Police Officer;
(g) The duty register shall comprise of a bound, consecutively page-numbered book and the licence holder shall ensure that this register is kept in a secure environment in order to prevent unauthorised access or alterations to same
CCTV
The licence holder shall comply with the following requirements concerning the use of CCTV at the premises.
Operation and Storage.
A recording CCTV system that captures images from the main bar areas must be fully operational whilst licensable activities are taking place.
The recording equipment shall be stored and operated in a secure environment with limited access, to avoid damage, theft, unauthorised viewing and maintain the integrity of the system.
A record shall be kept of any access made to information held on the system.
The system will be serviced at twelve monthly intervals and maintained to a standard that is acceptable to the police licensing department responsible for the area.
The system clock shall be checked regularly for accuracy taking account of GMT and BST. Digital systems shall have sufficient storage capacity for 31 days evidential quality recordings. The images produced will be date and time stamped.
A notice will be displayed at the entrance to the premises advising that CCTV is in operation. An additional recording CCTV camera shall be installed and fully operational whilst the venue is open to the public to cover the area immediately outside the front of the premises.
Access
It is important that the Police are able to access data from the systems quickly and easily and therefore provision shall be made for someone to have access to the secure area and also be able to operate the equipment at all times.
Ensure all operators receive training from the installer when equipment is installed and that this is cascaded down to new members of staff.
Have a simple operator’s manual available to assist in replaying and exporting data (particularly important with digital systems) and to produce images to the police for the purpose of the detection of crime as long as the request is lawful and complies with the data protection Act.
Public Safety objectives
Function bookings will be limited to 100 persons. The existing capacity of 150 persons is retained but will apply to the main building of the pub only.
Prevention of Public Nuisance objectives
The patio area to the rear of the Premises to be closed at 2300 hours Sunday to Wednesday and 2400 hours Thursday to Saturday and the area to the front of the Premises, in The Market Square, to be closed at 2400 hours.
No live music entertainments will be provided in the outside patio areas.
When live music is provided windows/doors will be kept closed from that time (except as required for the entry and exit).
The volume of recorded music will be reduced to background level after 00.00
Protection of children from harm objectives
Children will be permitted on the premises between 00.00 and 07.00 as bone fide residents in the letting rooms
Photographic proof of age will be required of anyone seeking to buy alcohol who appears to be under 21 years old
1. A responsible member of staff will regularly monitor the outside area from 22:00 hours until closure on Thursdays, Fridays, and Saturdays and also Bank Holidays and 'Event Days' (for avoidance of doubt this does not mean a member of staff has to be permanently located outside).
2. No licensable activities or consumption of alcohol to take place outside after midnight.
Live/Recorded Music
The provision of live and recorded music between 0800-2300 is not licensable (and so any conditions relating to the provisions of live or recorded music do not apply) if:
The performance of live music is unamplified.
The performance of live music is amplified and takes place to an audience of no more than 500 persons when the premises are open for the supply/sale of alcohol for consumption on the premises.
The performance of recorded music takes place to an audience of no more than 500 persons when the premises are open for the supply/sale of alcohol for consumption on the premises.
A documented Health and Safety Risk Assessment (H&S RA), specifically focussed on employees under the age of 18, must be in place and maintained at the premises.
o The H&S RA must detail the risks posed within the business to the safety of all employees under the age of 18 and the operating practices and policies in place to mitigate these risks.
o The H&S RA must be made available to police and responsible authority officers upon request.
Staff members under 18 years of age may only work daytime duties, finishing no later than 18:00.
Only one member of staff, who is under 18 years of age, may work on the premises at any one time.
At all times a member of staff under 18 years of age is on duty, an adult member of staff, over the age of 18, will be employed to work alongside them.
At no time will a member of staff under 18 years of age be left unaccompanied in the public areas of the business whilst on duty.
All orders of alcohol must be entered onto the till system by an adult member of staff, over the age of 18, after the adult has completed due diligence for the sale.
Staff members under 18 years of age, may not prepare alcoholic drinks unless an adult has entered the order on the till system and conducted due diligence for the sale.
All staff will receive training relating to the content of the H&S RA which specifically relates to members of Staff who are under the age of 18.
The premises licence holder shall ensure that a training package is in place in order for all staff involved with the sale or supply of alcohol to be sufficiently trained in licensing matters proportionate to their role and aware of their responsibilities. Particular attention should be paid to underage sales / ID verification and the refusal of alcohol sales to a drunk person. Records shall be kept of this training, dated and signed by the staff member and trainer. Refresher training shall be completed at least every 12 months again with documented records made and to be available for inspection by Police and other responsible authorities.
An incident log will be kept for recording details of all incidents which occur on the premises. Entries must include date, time, incident summary and members of staff on duty at the time of the incident.
All staff must receive training for identifying the signs of child criminal exploitation and child sexual exploitation. This training must be documented and signed by each staff member and trainer. This training must be refreshed every six months or sooner. Records must be kept of this training for a minimum of twelve months and made available to police or responsible authority officers upon request.